Chairpersons are essential to our Home & School community. Below are brief descriptions of the opportunities that we ask for volunteers to help run events.  The Chair Packet is a guide for all chairpersons and committees to reference for help with planning events including available resources and logistics.

Engagement Chairs

Volunteer Coordinator: The volunteer coordinator will work with the building secretary to ensure volunteers have proper clearances and arrange for volunteers to assist teachers/staff as needed. 

Book Fair: The chairperson will schedule the book fair for the Spring (typically end of February or beginning of March) with Scholastic. Duties will include a call with our Scholastic Rep about 3 months prior to schedule fair, obtaining a schedule for classes to come to the fair from Ms. Green, soliciting volunteers to assist at the book fair. The chairperson will also work closely with NWE Literacy committee to plan the evening book fair for families and community members. 

Service Projects: The chairperson/committee will work with Mrs. Schaffer to arrange service projects for the students to complete throughout the year. 

Earth Day: The committee will coordinate Earth Day projects with the assistance of NWES staff for students to participate in on Earth Day (ie. weeding, planting flowers, leaf removal). The committee will also solicit volunteers and donations to complete projects.   

Homeroom Parent Coordinator: The coordinator will ensure each HR is assigned a HR parent and will work with the building secretary to ensure all HR parents have proper clearances. 

Events Chairs

VIP Dance: The event is held at Pennbrook Middle School. The committee will coordinate setup and decorations, schedule a DJ and refreshments. Volunteers will be needed to help with check in, refreshment table & bathroom monitoring.

 Sports Night: The event is held at Pennbrook Middle School. The chairperson will head the sports night committee. The event will be a parent/guardian vs. student event and will be open to the entire school to attend. The committee will plan games, secure volunteers and arrange for refreshments. 

Halloween Trunk or Treat: Trunk or treat is an outdoor trick or treating event at the school. The chairperson will solicit donations of treats and volunteers to decorate their trunks. In the past there have also been carnival games, music, a trunk decorating contest, face painting, pumpkin painting. The committee can decide which elements should be included in the event. 

Color Run: The Color Fun Run is held at the school in the Spring. A committee is needed to run this event. In past years, the committee arranged for raffle baskets to be donated from local businesses and each class. The committee is responsible for ordering color supplies, coordinating food, ordering t-shirts & recruiting lots of volunteers to help the event run smoothly.

Fundraising Chairs

Dine & Donates: The chair will schedule, plan and promote dine and donates with local restaurants. We recommend 6-8 events per fiscal year.  The chair will communicate with the VP of fundraising to ensure proper advertisement for the event. 

Sporting Events:  The chair will schedule, plan and promote Sporting Event Fundraisers.  In the past, we have hosted 76ers, Phillies and Flyers events.

HundredX:  HundredX is a company that collects marketing data for companies. They pay non-profits for participation on behalf of the organization. Each survey takes approximately 2 minutes and pays $1.60. The surveys are very simple smile vs frown on a few different topics of engagement with a company.  The event chairs will be responsible for the marketing and communication around the campaign - i.e. posting about a category available to provide feedback for, such as items in your pantry or what's in your wallet for financial institutions.  They will direct deposit their payment to H&S approximately 3 months after the completion of the campaign.

Spirit Wear: The chairperson will work with a spirit wear vendor of their choosing to obtain inventory to be sold via online store.  Spirit wear could also be sold during in person events at chairpersons discretion.  

School Store: The chairperson will order products from the vendor to be sold and determine a schedule for holding the sales. The store is open as students arrive at school. Sales are held several times throughout the year. Each sale is over the course of 3-4 days to allow different shopping days for the different grade levels.

Plant Sales: The Spring plant sale is held at the school the week prior to Mother’s Day in the interior courtyard. Pre-Orders are accepted electronically prior to the sale. The chairperson/committee will order the plants from the nursery and schedule delivery to school. The chairperson will also obtain a schedule for students to shop the sale from the principal/executive assistant, advertise the sale to the community and solicit volunteers to assist students during sales. An evening family shopping event is also typically scheduled. In addition to the Spring Plant Sale, we have also been hosting Fall and Holiday Plant Sales through Bloombox.

Life Touch:  The chairperson is responsible for working with the vendor to schedule fall and spring picture day for students and staff.  

BoxTops:  The chairperson is responsible for advertising to families to participate in the Boxtops for Education program.  Scan or submit your receipt with the Box Tops app within 14 days of purchase, or shop with your Walmart connected account, and you'll earn for your school with every Box Tops product you buy.